Privacy Policy for The Beach Motel, South Beach Motel, and The Beach House
Last Updated: April 25, 2025
At The Beach Motel, South Beach Motel, and The Beach House (collectively, “we,” “us,” or “our”), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website (www.thebeachmotel.com (#)) or interact with our properties in Southampton, Ontario, Canada. By using our website or services, you agree to the practices described in this policy.
1. Information We Collect
We collect personal information to provide our services, improve your experience, and operate our properties. The types of information we collect include:
Contact Form: When you submit a contact form on our website, we collect your name and email address to respond to your inquiry.
Email List Sign-Up: If you sign up for our newsletter or marketing updates, we collect your email address with your consent to send you promotional content.
Booking Information: Our website links to a third-party booking platform, Webrez, for reservations. We do not collect reservation data (e.g., name, payment details) directly; Webrez’s privacy policy governs that data.
Website Analytics: We use Google Site Kit (powered by Google Analytics) to collect anonymized data about your visit, such as pages viewed, time spent, and device information (e.g., browser type, IP address). This data is collected via cookies and similar technologies.
CCTV Footage: For security purposes, our properties use cameras that may capture images of guests and visitors. Footage is used solely for safety and is not shared unless required by law.
2. How We Use Your Information
We use your personal information to:
Respond to your inquiries via contact forms.
Send you marketing emails or newsletters if you’ve opted in (you can unsubscribe at any time).
Analyze website usage to improve our services and user experience (via Google Analytics).
Ensure the safety and security of our properties through CCTV footage.
Comply with legal obligations, such as responding to law enforcement requests.
3. Cookies and Tracking Technologies
Our website uses cookies through Google Site Kit to track visitor behavior and enhance functionality. Cookies are small files stored on your device that help us understand how you use our site. You can manage cookie preferences through your browser settings, but disabling cookies may affect site performance.
4. Sharing Your Information
We do not sell your personal information to third parties. We may share your information with:
Service Providers: Trusted vendors like Google (for analytics) and Webrez (for bookings) process data on our behalf. These providers are bound by privacy agreements.
Legal Requirements: We may disclose data if required by law, such as to comply with a court order or protect our rights.
5. Data Storage and Security
Your personal information is stored in our WordPress database, hosted on secure servers. We use SSL/TLS encryption to protect data transmitted through our website. Access to your data is restricted to authorized staff, and we take reasonable steps to prevent unauthorized access, loss, or misuse. CCTV footage is stored securely and retained only as long as necessary for security purposes.
6. Your Rights and Choices
Under Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), you have the right to:
Access or correct your personal information we hold.
Withdraw consent for marketing emails by clicking “unsubscribe” in any email or contacting us.
Request details about how your data is used.
To exercise these rights, contact us at info@thebeachmotel.com (#). We will respond within 30 days.
7. Third-Party Links
Our website links to external sites, such as Webrez for bookings. We are not responsible for the privacy practices of these third parties. Please review their policies before providing personal information.
8. Children’s Privacy
Our services are not directed to individuals under 16. If we learn that a child under 16 has provided personal information without parental consent, we will delete it promptly. Contact us if you believe this has occurred.
9. Data Retention
We retain personal information only as long as necessary for the purposes outlined in this policy (e.g., responding to inquiries, legal compliance). For example, contact form data is kept until your inquiry is resolved, and email list data is retained until you unsubscribe. CCTV footage is deleted after a reasonable period unless needed for security or legal reasons.
10. Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. The updated policy will be posted on this page with a revised “Last Updated” date. Please check back periodically.
11. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
Email: info@thebeachmotel.com
Address: The Beach Motel, 21 Huron Street, Southampton, ON N0H 2L0, Canada
Phone: (519) 797-SAND (7263)
